> ## Documentation Index
> Fetch the complete documentation index at: https://docs.convocore.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Tools Management

> Create, manage, and deploy custom tools and functions specific to individual agents with advanced configuration and testing capabilities

Manage and configure tools specific to individual agents, providing granular control over functionality and ensuring each agent has exactly the capabilities it needs for its specific use case.

## Agent-Specific Tools Overview

<CardGroup cols={2}>
  <Card title="Focused Functionality" icon="bullseye-arrow">
    Configure tools specifically for each agent's role and responsibilities
  </Card>

  <Card title="Granular Control" icon="sliders">
    Fine-tune tool availability and behavior on a per-agent basis
  </Card>

  <Card title="Performance Optimization" icon="gauge">
    Optimize agent performance by including only necessary tools
  </Card>

  <Card title="Security Isolation" icon="shield">
    Isolate sensitive functions to appropriate agents only
  </Card>
</CardGroup>

## Tool Configuration Interface

<Tabs>
  <Tab title="Available Tools">
    <div className="space-y-6">
      <AccordionGroup>
        <Accordion title="Tool Library Management" icon="books">
          <div className="space-y-4">
            <p>View and manage all tools available to your agent, including workspace-wide tools and agent-specific custom functions.</p>

            <CardGroup cols={2}>
              <Card title="Workspace Tools" icon="globe">
                * Shared across all agents
                * Centrally managed
                * Consistent functionality
                * Bulk updates available
                * Organization-wide access
              </Card>

              <Card title="Agent-Specific Tools" icon="user-gear">
                * Unique to this agent
                * Custom configurations
                * Specialized functionality
                * Independent versioning
                * Isolated testing
              </Card>
            </CardGroup>

            ```javascript theme={null}
            // Agent tool configuration structure
            {
              "agent_id": "your-agent-id",
              "tools": [
                {
                  "tool_id": "customer_lookup",
                  "name": "Customer Lookup",
                  "type": "workspace", // or "agent_specific"
                  "enabled": true,
                  "configuration": {
                    "api_endpoint": "${CUSTOMER_API_URL}",
                    "auth_token": "${CUSTOMER_API_KEY}",
                    "timeout": 5000
                  }
                }
              ]
            }
            ```
          </div>
        </Accordion>

        <Accordion title="Tool Assignment & Configuration" icon="gear">
          <Tabs>
            <Tab title="Enable/Disable Tools">
              <div className="space-y-4">
                <Frame>
                  <div className="bg-blue-50 dark:bg-blue-900 p-4 rounded-lg">
                    <h4 className="font-semibold mb-2">Tool Management Actions</h4>

                    <div className="grid grid-cols-1 md:grid-cols-2 gap-3 text-sm">
                      <div>
                        <strong>Enable Tools:</strong>

                        <ul className="mt-1 space-y-1">
                          <li>• Select from available library</li>
                          <li>• Configure tool parameters</li>
                          <li>• Set access permissions</li>
                          <li>• Test functionality</li>
                        </ul>
                      </div>

                      <div>
                        <strong>Disable Tools:</strong>

                        <ul className="mt-1 space-y-1">
                          <li>• Remove from agent's toolkit</li>
                          <li>• Preserve configuration</li>
                          <li>• Maintain audit logs</li>
                          <li>• Re-enable when needed</li>
                        </ul>
                      </div>
                    </div>
                  </div>
                </Frame>

                <Info>
                  **Tool State Persistence**: Disabled tools retain their configuration settings, making it easy to re-enable them later without reconfiguration.
                </Info>
              </div>
            </Tab>

            <Tab title="Custom Parameters">
              ```json theme={null}
              {
                "tool_name": "order_lookup",
                "agent_specific_config": {
                  "search_scope": "last_90_days",
                  "include_refunds": true,
                  "max_results": 10,
                  "priority_statuses": ["pending", "processing"],
                  "custom_fields": {
                    "show_tracking": true,
                    "include_notes": false,
                    "display_format": "detailed"
                  }
                }
              }
              ```

              <Warning>
                **Configuration Validation**: All parameter changes are validated before being applied to prevent agent functionality issues.
              </Warning>
            </Tab>
          </Tabs>
        </Accordion>

        <Accordion title="Knowledge Base Tools" icon="database">
          <div className="space-y-4">
            <p>Specialized tools for managing and querying your agent's knowledge base with advanced search and content management capabilities.</p>

            <CardGroup cols={2}>
              <Card title="Search Functions" icon="magnifying-glass">
                **Semantic Search**

                * Vector-based similarity search
                * Context-aware retrieval
                * Multi-language support
                * Relevance scoring

                **Keyword Search**

                * Traditional text matching
                * Boolean operators
                * Phrase matching
                * Wildcard support
              </Card>

              <Card title="Content Management" icon="pen-to-square">
                **Document Operations**

                * Add new documents
                * Update existing content
                * Delete outdated information
                * Bulk operations

                **Metadata Management**

                * Tag assignment
                * Category organization
                * Custom attributes
                * Version tracking
              </Card>
            </CardGroup>

            ```javascript theme={null}
            // KB tool configuration
            {
              "kb_tools": {
                "search_config": {
                  "max_results": 5,
                  "relevance_threshold": 0.7,
                  "include_metadata": true,
                  "search_types": ["semantic", "keyword"]
                },
                "content_management": {
                  "auto_categorize": true,
                  "quality_check": true,
                  "duplicate_detection": true
                }
              }
            }
            ```
          </div>
        </Accordion>
      </AccordionGroup>
    </div>
  </Tab>

  <Tab title="Tool Development">
    <div className="space-y-6">
      <AccordionGroup>
        <Accordion title="Custom Tool Creation" icon="plus">
          <Steps>
            <Step title="Define Tool Specification">
              Create the tool schema with name, description, parameters, and expected outputs
            </Step>

            <Step title="Implement Functionality">
              Write the tool logic using API calls, database queries, or custom algorithms
            </Step>

            <Step title="Configure Security">
              Set up authentication, access controls, and data validation
            </Step>

            <Step title="Test & Validate">
              Use the built-in testing framework to ensure proper functionality
            </Step>

            <Step title="Deploy to Agent">
              Activate the tool for use in conversations
            </Step>
          </Steps>
        </Accordion>

        <Accordion title="Tool Templates" icon="box">
          <div className="space-y-4">
            <CardGroup cols={3}>
              <Card title="API Integration" icon="plug">
                ```json theme={null}
                {
                  "type": "api_call",
                  "method": "GET",
                  "url": "${endpoint}",
                  "headers": {
                    "Authorization": "Bearer ${token}"
                  }
                }
                ```
              </Card>

              <Card title="Data Query" icon="database">
                ```sql theme={null}
                SELECT * FROM customers 
                WHERE email = '${user_email}' 
                AND status = 'active'
                ```
              </Card>

              <Card title="Webhook" icon="webhook">
                ```json theme={null}
                {
                  "type": "webhook",
                  "url": "${webhook_url}",
                  "method": "POST",
                  "payload": "${data}"
                }
                ```
              </Card>
            </CardGroup>

            <Info>
              **Template Library**: Choose from pre-built templates for common use cases like CRM integration, e-commerce queries, or notification systems.
            </Info>
          </div>
        </Accordion>

        <Accordion title="Tool Testing Framework" icon="flask">
          <div className="space-y-4">
            ```javascript theme={null}
            // Tool test configuration
            {
              "test_suite": {
                "name": "customer_lookup_tests",
                "tests": [
                  {
                    "name": "valid_customer_email",
                    "input": {
                      "email": "test@example.com"
                    },
                    "expected_output": {
                      "status": "found",
                      "customer_id": "12345"
                    },
                    "timeout": 3000
                  },
                  {
                    "name": "invalid_email_format",
                    "input": {
                      "email": "invalid-email"
                    },
                    "expected_output": {
                      "status": "error",
                      "message": "Invalid email format"
                    }
                  }
                ]
              }
            }
            ```

            <CardGroup cols={2}>
              <Card title="Test Types" icon="circle-check">
                * **Unit Tests**: Individual function testing
                * **Integration Tests**: API connectivity validation
                * **Performance Tests**: Response time measurement
                * **Error Tests**: Failure scenario handling
              </Card>

              <Card title="Test Results" icon="chart-bar">
                * Pass/fail status for each test
                * Execution time measurements
                * Error details and stack traces
                * Performance benchmarks
              </Card>
            </CardGroup>
          </div>
        </Accordion>
      </AccordionGroup>
    </div>
  </Tab>

  <Tab title="Tool Analytics">
    <div className="space-y-6">
      <AccordionGroup>
        <Accordion title="Usage Metrics" icon="chart-line">
          <div className="space-y-4">
            <CardGroup cols={2}>
              <Card title="Execution Statistics" icon="chart-line">
                * Total function calls
                * Success/failure rates
                * Average response times
                * Peak usage periods
                * Error frequency analysis
              </Card>

              <Card title="Performance Metrics" icon="gauge">
                * Latency measurements
                * Throughput analysis
                * Resource utilization
                * Cache hit rates
                * API rate limiting status
              </Card>
            </CardGroup>

            <Frame>
              <div className="bg-gradient-to-r from-blue-50 to-green-50 dark:from-blue-900 dark:to-green-900 p-4 rounded-lg">
                <h4 className="font-semibold mb-2">Key Performance Indicators</h4>

                <div className="grid grid-cols-1 md:grid-cols-2 gap-4 text-sm">
                  <div>
                    <strong>Reliability Metrics:</strong>

                    <ul className="mt-1 space-y-1">
                      <li>• Uptime: 99.9%</li>
                      <li>• Success Rate: 98.5%</li>
                      <li>• Error Rate: \<1.5%</li>
                      <li>• Timeout Rate: \<0.1%</li>
                    </ul>
                  </div>

                  <div>
                    <strong>Performance Targets:</strong>

                    <ul className="mt-1 space-y-1">
                      <li>• Response Time: \<2s</li>
                      <li>• Availability: 99.9%</li>
                      <li>• Throughput: 1000 req/min</li>
                      <li>• Cache Hit: >80%</li>
                    </ul>
                  </div>
                </div>
              </div>
            </Frame>
          </div>
        </Accordion>

        <Accordion title="User Interaction Analysis" icon="users">
          <CardGroup cols={2}>
            <Card title="Usage Patterns" icon="chart-line">
              * Most frequently used tools
              * User satisfaction ratings
              * Conversation completion rates
              * Feature adoption metrics
              * Time-based usage trends
            </Card>

            <Card title="Optimization Opportunities" icon="bullseye-arrow">
              * Underutilized tools identification
              * Performance bottleneck analysis
              * User experience improvements
              * Feature enhancement suggestions
              * Cost optimization recommendations
            </Card>
          </CardGroup>
        </Accordion>

        <Accordion title="Error Analysis & Debugging" icon="bug">
          <div className="space-y-4">
            ```javascript theme={null}
            // Error tracking configuration
            {
              "error_monitoring": {
                "log_level": "INFO", // DEBUG, INFO, WARN, ERROR
                "capture_stack_traces": true,
                "include_request_data": true,
                "alert_thresholds": {
                  "error_rate": 5, // Alert if >5% error rate
                  "response_time": 5000, // Alert if >5s response
                  "failure_count": 10 // Alert after 10 consecutive failures
                }
              }
            }
            ```

            <CardGroup cols={2}>
              <Card title="Error Categories" icon="list">
                * **API Errors**: External service failures
                * **Validation Errors**: Invalid input parameters
                * **Timeout Errors**: Slow response handling
                * **Authentication Errors**: Access permission issues
                * **System Errors**: Internal processing failures
              </Card>

              <Card title="Resolution Strategies" icon="wrench">
                * **Automatic Retry**: For transient failures
                * **Fallback Responses**: When tools are unavailable
                * **User Notifications**: Clear error explanations
                * **Escalation Paths**: Human handoff triggers
                * **Recovery Procedures**: Quick restoration methods
              </Card>
            </CardGroup>
          </div>
        </Accordion>
      </AccordionGroup>
    </div>
  </Tab>
</Tabs>

## Advanced Configuration

<AccordionGroup>
  <Accordion title="Security & Access Control" icon="shield">
    <div className="space-y-4">
      <CardGroup cols={2}>
        <Card title="Authentication Methods" icon="key">
          * **API Keys**: Bearer token authentication
          * **OAuth 2.0**: Secure delegated access
          * **JWT Tokens**: Stateless authentication
          * **Custom Headers**: Proprietary auth schemes
          * **Certificate-based**: mTLS authentication
        </Card>

        <Card title="Access Permissions" icon="user-check">
          * **Role-based Access**: Function-level permissions
          * **Rate Limiting**: Usage throttling
          * **IP Restrictions**: Network-level security
          * **Time-based Access**: Scheduled availability
          * **Audit Logging**: Comprehensive activity tracking
        </Card>
      </CardGroup>

      ```javascript theme={null}
      // Security configuration example
      {
        "security": {
          "authentication": {
            "type": "oauth2",
            "client_id": "${OAUTH_CLIENT_ID}",
            "client_secret": "${OAUTH_CLIENT_SECRET}",
            "scope": "read write"
          },
          "rate_limiting": {
            "requests_per_minute": 100,
            "burst_limit": 10
          },
          "access_control": {
            "allowed_ips": ["192.168.1.0/24"],
            "time_restrictions": {
              "allowed_hours": "09:00-17:00",
              "timezone": "UTC"
            }
          }
        }
      }
      ```
    </div>
  </Accordion>

  <Accordion title="Performance Optimization" icon="gear">
    <Tabs>
      <Tab title="Caching Strategies">
        <div className="space-y-4">
          ```javascript theme={null}
          {
            "caching": {
              "enabled": true,
              "strategy": "smart", // 'none', 'simple', 'smart'
              "ttl": 300, // Time to live in seconds
              "cache_key_pattern": "${function_name}_${param_hash}",
              "invalidation_triggers": [
                "data_update",
                "configuration_change"
              ]
            }
          }
          ```

          <CardGroup cols={2}>
            <Card title="Cache Types" icon="database">
              * **Memory Cache**: Fast in-memory storage
              * **Distributed Cache**: Shared across instances
              * **Persistent Cache**: Disk-based storage
              * **Smart Cache**: AI-driven cache management
            </Card>

            <Card title="Cache Benefits" icon="arrow-up">
              * Reduced API calls
              * Faster response times
              * Lower costs
              * Improved reliability
            </Card>
          </CardGroup>
        </div>
      </Tab>

      <Tab title="Resource Management">
        <CardGroup cols={2}>
          <Card title="Resource Limits" icon="gauge">
            * **Memory Usage**: Per-tool memory allocation
            * **CPU Time**: Execution time limits
            * **Network Bandwidth**: Data transfer limits
            * **Concurrent Requests**: Parallel execution control
          </Card>

          <Card title="Scaling Options" icon="expand">
            * **Auto-scaling**: Demand-based resource adjustment
            * **Load Balancing**: Request distribution
            * **Queue Management**: Request prioritization
            * **Circuit Breakers**: Failure isolation
          </Card>
        </CardGroup>
      </Tab>
    </Tabs>
  </Accordion>

  <Accordion title="Version Management" icon="code-branch">
    <div className="space-y-4">
      ```javascript theme={null}
      {
      "version_control": {
      "current_version": "2.1.0",
      "available_versions": [
      {
        "version": "2.1.0",
        "status": "active",
        "release_date": "2024-01-15",
        "changelog": "Added new parameter validation"
      },
      {
        "version": "2.0.1",
        "status": "deprecated",
        "release_date": "2023-12-10",
        "changelog": "Bug fixes and performance improvements"
      }
      ],
      "rollback_enabled": true,
      "auto_update": false
      }
      }
      ```

      <CardGroup cols={2}>
        <Card title="Version Features" icon="tag">
          * **Semantic Versioning**: Clear version numbering
          * **Backward Compatibility**: Legacy support
          * **Migration Tools**: Automated upgrades
          * **Testing Environments**: Safe version testing
        </Card>

        <Card title="Deployment Control" icon="rocket">
          * **Staged Rollouts**: Gradual deployment
          * **Canary Releases**: Limited testing
          * **Rollback Capability**: Quick reversion
          * **Feature Flags**: Selective activation
        </Card>
      </CardGroup>
    </div>
  </Accordion>
</AccordionGroup>

## Best Practices

<CardGroup cols={2}>
  <Card title="Tool Selection Strategy" icon="bullseye-arrow">
    **Choosing the Right Tools:**

    * Align with agent's specific purpose
    * Consider user experience impact
    * Evaluate performance requirements
    * Assess security implications

    **Tool Portfolio Management:**

    * Regular usage review
    * Performance monitoring
    * Cost-benefit analysis
    * User feedback integration
  </Card>

  <Card title="Security Best Practices" icon="shield">
    **Access Control:**

    * Principle of least privilege
    * Regular permission audits
    * Strong authentication methods
    * Comprehensive logging

    **Data Protection:**

    * Encrypt sensitive parameters
    * Validate all inputs
    * Sanitize outputs
    * Secure credential storage
  </Card>

  <Card title="Performance Optimization" icon="arrow-up">
    **Efficiency Guidelines:**

    * Enable intelligent caching
    * Monitor response times
    * Optimize API calls
    * Implement retry logic

    **Resource Management:**

    * Set appropriate timeouts
    * Limit concurrent executions
    * Monitor resource usage
    * Plan for scale
  </Card>

  <Card title="Maintenance Procedures" icon="wrench">
    **Regular Maintenance:**

    * Update tool configurations
    * Monitor performance metrics
    * Review error logs
    * Test functionality

    **Continuous Improvement:**

    * User feedback integration
    * Performance optimization
    * Security updates
    * Feature enhancements
  </Card>
</CardGroup>

## What's Next?

<CardGroup cols={2}>
  <Card title="Functions & Integrations" icon="plug" href="/agent-dashboard/functions-integrations">
    Explore broader integration options and workspace-wide function management
  </Card>

  <Card title="Canvas Tools" icon="chart-gantt" href="/canvas/features/tools-integration">
    Learn how to integrate tools with visual workflow design
  </Card>

  <Card title="API Management" icon="screwdriver-wrench" href="/api-reference/v3/tools/post">
    Programmatically manage tools using our comprehensive REST API
  </Card>

  <Card title="Analytics Dashboard" icon="chart-line" href="/features/analytics">
    Monitor tool performance and optimize based on usage analytics
  </Card>
</CardGroup>